Record management is an essential element when it comes to training your employees. Having accurate & efficient record management assists in making your learning management system audit compliant. Defining record management can be vast but capturing and maintaining a foundation for an organisation is crucial. Teams rely on information and data to help them work effectively and to build the knowledge for themselves and the organisation as a whole. Security and GDPR compliance also come into play regarding record management for your LMS. Organisations must ensure the storage of documentation, certification and attendance of employees is secure and easily accessible to platform administration. Below are some of the important benefits of keeping your record management in toe for 2022.
Reduction to Compliance Risks
To noticeably reduce compliance risks organisations must ensure all employees receive corresponding training – for onboarding, policies, and standards of procedures (SOPs). Repercussions of poor compliance management can cause reputational damage, site shutdowns and loss of revenue. To avoid such, your organisation needs to ensure training content changes are controlled and linked with training plans and records.
Improvements to overall Visibility
To improve the way a team updates, manages, and stores records and information visibility and transparency within the LMS is essential. For example, to ensure your training records are accurate, easily accessible, and updated, as an organisation you must ensure that they are linked to relevant procedures, work instructions, and standards (as previously mentioned). This can be achieved in a variety of methods:
Setting up automated reminders to schedule refresher courses for expiring records. This will allow you to easily keep on top of any content changes needed.
Ensuring that records can be located within the LMS at an efficient rate. Meaning less time wasted trying to identify the location of documents and other files.
Ensuring the LMS is compatible with the mobile device. Allowing training to be more flexible for users.
Reduction in Administration
Keeping your record management up to date will assist when it comes to audits for the administrators of the LMS. In turn, organisations will be able to reduce the volume of administration across the platform by:
Implementing automated reminders
Improving visibility fir your training records
Improving search capabilities within your LMS
Ease of tracking with regards to new employee onboarding and training.
Often we see that record management may not be at the forefront of managers priorities. By making simple changes in 2022, like implementing reminder automations, and clearer visibility, we can give way to larger improvements, mitigate risk and improve compliance across your organisation. One simple step at a time can improve overall functionality for any training management solution and employee record management.